Zoom is a video conferencing platform where teams come together to call, chat, and share files. Stay focused and maximize productivity while you work from home with all the tools you need to succeed with 2 easy steps!
Step 1: Create a Zoom account for free! The Basic Plan includes the capacity to host up to 100 participants and conduct an unlimited number of meetings. Check out Zoom Pro, Business, or Enterprise for additional features for teams of all sizes.
Step 2: Download Zoom Meetings software on your desktop or mobile device. Next, sign-in and you’re ready to go.
Now that you have installed Zoom you and your team can connect anytime, anywhere. Here are a few tips to Zoom like a pro.
Use In-meeting Chat to Share Files and see what your team has been working on.
Secure your meetings with the following guidelines:
- Require a Password to join
- Update regularly (Profile>Check for updates)
- enable Waiting Room to grant access or remove members when necessary
- Disable the Join Before Host in setting
- Disable File Transfer option in settings
- Disable Allow Removed Participants to Rejoin option
- restrict meetings to only Authenticated Users
- enable a Watermark on an audio or video call if the subject matter is sensitive
- limit Screen Sharing to content from a specific application instead of your entire desktop to avoid accidental sharing
- Zoom Security White Paper
Record your meetings to save as a reference, or send it to team members who missed out on all the fun.
Screen Share to offer a view of your desktop or a single file. Pause screen share at any time while taking a break or navigating to new content.
Whiteboard is an effective drawing tool that is easiest to use on touchscreen devices. Create marks as if you were in the same room to easily articulate notes.
Sync your calendar so you never miss a meeting by granting Zoom access to your calendar.
Keep Yourself Muted in large meetings just to safe in case your family walks in or your dog starts barking. When you’re ready to chime in simply press the space bar to temporarily unmute yourself.
Download Virtual Backgrounds to hide a messy room or the family members walking into the frame. Virtual backgrounds are a great tool to keep everyone focused on business instead of the decor of your home workspace.
The influx of traffic in Zoom has officials concerned about the security of the application. Take the necessary steps to keep your meetings safe from bad-actors.
Make meetings private by requiring a password for entry into the video conference or use the waiting room feature and control the admittance of guests that are allowed to join. Share links to join meetings directly to recipients.
Do not share the link to your meeting on social media, or any public platform.
Change screen sharing mode to “Host Only”. This is especially important for teachers who are conducting classes through Zoom.
Update, update, update. The latest Zoom software update addressed security problems by disabling the ability to randomly scan for a meeting.